Administrative Assistant

Henkels & McCoy, Inc. (H&M) is a leading utility construction firm providing critical infrastructure for the power, oil & gas pipeline, telecommunications, and gas distribution markets throughout North America. Founded in 1923, the firm adapts a century of experience to the dynamic infrastructure needs of today. H&M leverages the collective strength of its diverse disciplines to create seamless integrations between projects, clients, team members, and communities. The company has been recognized with an E. I. DuPont Safety Excellence Award.

H&M is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Engineering News-Record as one of the leading contractors in the country. H&M is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Henkels & McCoy is seeking a detail-oriented Executive Administrative Assistant - Shared Services to join our team of creators and problem solvers. The Executive Administrative Assistant will support the Executive Leadership Team by managing calendars, organizing meetings, processing expenses and drafting general communication. This role will liaise with internal staff at all levels and will be responsible for managing several processes for the Accounting, Finance and Fleet teams and supporting the business with various projects and initiatives.

RESPONSIBILITIES:

• Manage calendars and schedule meetings for Executive Leadership Team
• Coordinate interview logistics and new hire onboarding
• Prepare presentations and create PowerPoint decks for leadership
• Draft internal communications and handle general correspondence
• Process expenses, invoices, and journal entries for H&MSS and H&M Inc.
• Run monthly bank statements and accounting reports
• Maintain Finance, Accounting, and Procurement directories and SharePoint site
• Organize monthly Lunch & Learns for Finance, Accounting, and Procurement teams
• Oversee surety bond requests, renewals, tracking, and reporting
• Provide administrative support for various projects and ad hoc tasks

QUALIFICATIONS:

• Bachelor’s degree required
• 5+ years of related experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)

     KEY COMPETENCIES:

• Drive Vision & Purpose – Presence; paint a compelling picture of the vision & strategy that motivates others to action
• Collaborate (Plan & Align, Influence) – Build partnerships & work collaboratively w/others to meet shared objectives
• Customer Focus – Build strong internal relationships & deliver customer-centric solutions
• Instill Trust (& Exhibit Courage) – Gain the confidence & trust of others through honesty, integrity & authenticity
• Organizational Savvy – Maneuver comfortably through complex policy, process, & people-related org dynamics
• Action Oriented – Take on new opportunities & tough challenges w/a sense of urgency, high energy & enthusiasm
• Drive Results – Consistently achieve results, even under tough circumstances

Henkels & McCoy, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.